Two-thirds of departments wipe phones after repeated password failures

Concerns as FOI research reveals Treasury practice which was exposed in Greensill probe is widespread
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By Jim Dunton

04 Jan 2022

Most central government departments wipe officials’ mobile phones if the wrong password is entered too many times, according to responses to Freedom of Information Act research.

Answers given to the Press Association suggested that at least 14 out of 21 departments routinely delete phone records from devices when enough failed attempts to provide a password are racked up.

The practice came under the spotlight during parliamentary probes into the Greensill scandal last year, when it emerged that HM Treasury did not have complete records of perm sec Sir Tom Scholar’s phone and text communications with former prime minister David Cameron.

Cameron subsequently provided the department with data from his own records because the details had been wiped from Scholar’s phone after failed password attempts for the device.

According to the PA research, reported by the Independent among other media outlets, four departments do not have a policy of clearing records from phones when the incorrect password is entered too many times. A fifth – unnamed – department said it did not hold information to answer the FOI request, while the Ministry of Defence and the Northern Ireland Office did not reveal their policies.

Campaigning lawyer Jo Maugham, founder of the Good Law Project, said the FOI investigation showed departments’ security arrangements made it too easy for phone records to be purposefully destroyed.

“It’s entirely wrong for ministers and special advisers to be given de facto the option of deleting, when convenient, all records held on their phones,” he said.

“Departments have been told this is wrong by the Treasury Select Committee – and you do have to wonder why so many persist.”

Last month the Department for Digital, Culture, Media and Sport revealed that 57 of its mobile phones and more than 260 of its laptops had been lost or stolen since 2018.

In a written answer to parliament, minister of state Julia Lopez said that any mobile device reported as lost was “immediately and remotely deactivated and the contents deleted”. She did not detail the department’s policy on wrongly-entered passwords.

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